Annual General Meeting 2021

Dear member,

Parracombe Community Trust Ltd will be holding its AGM at the Village Hall at 7pm on Wednesday September 29th, 2021.  We very much hope you’ll be able to attend, vote and influence the way your community trust is managed.

The draft agenda and accompanying documents showing the business to be conducted can be found in the links below. Members are invited to submit their own resolutions to the secretary (see agenda item 6) by September 15th 2021 and these will be added to the agenda if acceptable under Trust Rules.  Members are invited to vote on items 2 through to 8.

If you are unable to attend in person you can email your vote (proxy forms below) to the Trust Secretary, Nick Constable, using the address secretary@parracombe.org.uk   The Secretary will then act as your proxy at the meeting and vote on your behalf.

Can we make one special plea regarding item 8 (election of new directors). We need more diversity on our management team. In a perfect world that means a range of gender identity and expression, sexual orientation, religious belief, ethnicity, age, disability status, citizenship and any other aspect which makes us all unique. 

It’s a long wish list but getting more women, people from ethnic minorities and young people on to our management team would be a great start.

This is not about being ‘politically correct’ or ‘box ticking’. There is plenty of evidence to show that diverse businesses are better businesses because they draw on a wider range of peoples’ views and experience.

Please complete the nomination form (link below) for new directors . It takes seconds to complete and you need only two other members to propose and second you. If you need help finding those members the secretary can put you in touch. Please do consider it. The form needs to be with the secretary by September 15th 2021 at the latest.

The AGM has to conduct specific business relating to our Rules and other regulatory constraints. But after the new Management Committee is formed we’ll be sending round a full update on in what promises to be an exciting year ahead.

I look forward to seeing you at 7pm on Wednesday September 29th, 2021.

Best wishes

Dave Austin,

Chair, Parracombe Community Trust

PS  At 5.30pm on September 29th – i.e., right before the AGM – there will be a meeting at the Village Hall to update everyone on the Trust’s affordable housing project.  This will be an opportunity to meet our architect, engineer and housing association consultant and view initial drawings to show where the homes will be located, their size and layout.  Although detailed designs are unlikely to be ready on the 29th, we aim to hold another community meeting as soon as they are.

Meeting Documents

AGM Meeting Agenda 29 Sept. 2021

Minutes of AGM dated March 17 2021

Directors’ and Financial Report Financial Year Ending 31 March 2021

Directors Nomination Form (Word Doc)

Directors Nomination Form (PDF)

Data Protection Policy

Financial Policy

Proxy Voting Form (Word Doc)

Proxy Voting Form (PDF)

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